California
FarmLink is a non-profit corporation seeking a full-time Finance and Operations
Manager based in Santa Cruz, California.
FarmLink seeks a
candidate with both finance/accounting and operations experience in the non-profit/small
business arena, who is adaptable and willing to learn Loan Operations
activities.
Finance and Operations Manager Duties and Responsibilities
1) Finance: CA FarmLink seeks a full charge financial
manager with drive and enthusiasm to maintain and upgrade systems consistent
with a growing non-profit loan portfolio and technical assistance
provider. This includes a fund based
accounting system meeting U.S Government standards for a single audit. Duties will
include:
·
Manage
organizational and loan fund bank accounts, review monthly bank statements and
strengthen risk and fraud management and transaction systems; assist with
investment strategy for undeployed loan funds
·
Work
with FarmLink’s bookkeeper and CPA to oversee accounts payable, accounts
receivable, and billings and fund transfers for government and foundation
grants
·
Use
Quickbooks on a regular basis to review and produce financial reports; work
with bookkeeper on regular fund allocations for incurred costs.
·
Control
cash flow, billing of funders and grant document binders consistent with
comptroller level responsibilities.
·
Assist
Executive Director in preparing and monitoring annual budget.
·
Prepare
board financial reports and government agency reports including annual Lender
Certification for the Department of Corporations.
·
Manage
annual audits and insurance policies.
2) Loan Operations: Work with Director of Lending to manage
loan disbursements, accounting, reporting and servicing.
• Loan systems:
◦ Handle inquiries from existing borrowers;
produce loan documents and manage loan files and software to ensure accurate
information.
◦ Track and report delinquencies; document workouts,
collection activities and costs within the loan accounting system. Document loan pay-offs. Create policy for
archival loan records.
◦ Manage credit reporting on FarmLink
borrowers.
◦ Improve loan operations efficiency and
effectiveness. Choose, implement and develop loan accounting and monitoring
system using specialized software that interfaces as fully as possible with
QuickBooks GL systems and tracks secondary market sales of government issued
loan guarantees.
• Risk management:
◦ Support Director of Lending in managing loan
portfolio risk, including risk rating and loan loss reserves.
◦ Generate portfolio reports for
management, board and external stakeholders including a loan receivable aging
report.
• Investor relations
◦ Lead and manage relationships with
existing loan pool investors.
◦ Assist Director of Lending and Executive
Director in organizing and tracking requirements of new loan pool investor
agreements.
◦ Manage investor reporting with support
from Director of Lending and Executive Director.
3) Admin and Operations: The applicant should have experience with
both client-server and cloud based technology solutions appropriate for a
community development lender and technical assistance provider. CRM software, financial software, cloud based
document handling and dissemination and GL software should be familiar and
manageable.
·
Technology and Office Management: Assist staff
with computers, phone systems, email and database access and ensure FarmLink
has adequate IT resources when things can't be handled in-house.
·
Human Resources: Manage on-boarding, personnel
policy and health insurance administration, payroll coordination and assist
with hiring as necessary.
Qualifications:
The position will
require a generalist who is detail oriented, organized and good at
multitasking.
·
Experience in business finance/accounting and
operations. Agricultural business experience is desirable;
·
Interest in, and commitment to CA FarmLink’s
mission and the future of California agriculture;
·
Well-organized and detail-oriented; ability to complete
self-directed projects and to work well in a team atmosphere;
·
Non-profit business management and accounting experience;
·
Excellent oral and written communication skills,
including the ability to prepare professional letters and reports;
·
High-level computer skills including Quickbooks,
word processing, spreadsheet, database and cloud based data sharing.
Compensation
and Terms: The Finance
and Operations Manager position will be a salaried position with an annual
salary range of $55,000 to $65,000 commensurate with experience. This is a
full-time, exempt position and includes a four-month introductory or probation
period. After six months, the employee will be eligible for health benefits.
After one year, the employee will be eligible to participate in FarmLink’s
retirement plan. FarmLink maintains a drug-free workplace and is an equal
opportunity employer. Position will begin as soon as hiring process is
complete.
To apply: Email
a cover letter, resume, and three references to Eric Winders, eric@cafarmlink.org. No phone calls,
please. Applications are due 5
p.m., November 21, 2012.
